Request for Proposal (RFP) for ANA SEDS Grant Project Consultant (a statewide comprehensive needs assessment) - Michigan Indian Legal Services - Traverse City, MI

Deadline for Submission: 5:00 P.M. October 25, 2019

General Information. Michigan Indian Legal Services, Inc. (MILS) is soliciting contractual service proposals for a Consultant to provide a statewide comprehensive needs assessment with seventeen (17) Michigan Native organizations, and assist in developing an update of the MILS Statement of Priorities, under a three-year project funded by an ANA SEDS funding award, Grant Number 90NA8365-01-00 (Grant) from the U.S. Department of Health & Human Services, Administration for Children and Families, Administration for Native Americans (ANA) through its Social and Economic Development Strategies (SEDS) program.

Scope of Work. The Consultant will meet with project staff to develop the survey instrument, establish a plan for onsite survey taking, enter survey data, analyze results, and provide assistance with focus groups at the following tribal locations:  Little Traverse Bay Bands of Odawa Indians, Grand Traverse Band of Ottawa and Chippewa Indians, Little River Band of Ottawa Indians, the Match-E-Be-Nash-She-Wish Band of Pottawatomi Indians of Michigan (Gun Lake), and the Grand River Band of Ottawa Indians. The Consultant will also provide focus group analysis and report preparation, combine survey results and focus group feedback to create an updated needs assessment report, meet with the MILS Board of Trustees Priorities Committee to discuss the needs assessment results, and review the draft updated Statement of Priorities. Finally, the Consultant will provide the ANA Project data collection and evaluation.

Proposal Format. Applicants must include the required documents below and should provide requested information with sufficient detail to facilitate the factors in the Evaluation Criteria. The failure to provide Required Documents will result in the proposal deemed non-responsive. The failure to include Requested Information may result in no points assessed.

Required Documents:

  1. Resume.
  2. Reference(s).
  3. Cost Proposal. Must be placed into a clearly marked envelope separate from the other requested documents. Including billable hours, travel, reimbursement, mileage (as determined by GSA standards) and any other fees. The cost proposal must be clearly discernable.

Requested Information:

  1. Cover Letter.
  2. Outline of experience.
  3. Two years minimum experience is recommended but not required.

Evaluation Criteria.



Maximum Points

Cover Letter

Was a cover letter submitted?

3 points


Was a resume submitted?

5 points


One (1) reference name and contact information

1 point


Two (2) reference names and contact information

2 points


Three (3) reference names and contact information

3 points

Experience conducting a needs assessment on the subject matter

One (1) to three (3) years

1 point


Four (4) to six (6) years

2 points


Seven (7) plus years

3 points

Total Maximum Points


20 Points

Evaluation Process.

  1. Step 1: Written proposals will be reviewed for compliance with the required documents. Proposals that fail to include the required documents will be deemed non-responsive and the applicant's proposal will be eliminated.
  2. Step 2: The MILS Executive Director and/or Administrative Assistant will tally the responsive proposal points from the Evaluation Criteria.
  3. Step 3: The MILS Executive Director will conduct reference checks with the highest scoring responsive proposals. If the reference checks are positive, interviews may be scheduled or applicants may be outright selected to proceed to the cost proposal evaluation.
  4. Step 4: The cost proposal is evaluated separate from the Evaluation Criteria. Cost comparisons will be evaluated as follows:

Cost Proposals:

Lowest Cost

4 points


Second Lowest Cost

3 points


Third Lowest Cost

2 points


All others

1 point

  1. Step 5: The MILS Executive Director will select the applicant to proceed.
  2. Step 6: Contract negotiations will commence with the selected applicant.
  3. Step 7: If negotiations with the selected applicant fails to produce a contract, MILS reserves the right to enter into negotiations with the next highest scoring proposal.

Deadline for Submission. The deadline to submit proposals is 5:00 P.M. October 25, 2019. Proposals may be mailed and/or hand-delivered. No faxed and/or emailed proposals will be accepted. The applicant is responsible for ensuring MILS receives his/her proposal by the deadline. All proposals received after the deadline will be eliminated from consideration. Questions, if any, must be in writing and sent to Cameron Fraser at

Mailing and Physical Address:
Michigan Indian Legal Services, Inc.
ATTN:  Cameron Ann Fraser
814 S. Garfield Ave., Ste. A
Traverse City, MI  49686

Date Posted