Request For Proposal: Independent Audit Services - Michigan Indian Legal Services

I. Introduction

MILS is seeking proposals from qualified independent auditing firms to perform an annual LSC compliance and financial audit for the fiscal year ending 2025, and for the subsequent 5 fiscal years, subject to satisfactory performance and mutual agreement.

II. About MILS

MILS is a statewide provider for free legal assistance with a focus on tribal and federal-Indian Law.

Key information about our organization:

  • Legal Structure: 501©(3)
  • Primary Activities:
  • Annual Revenue (approximate): $800,000
  • Total Assets (approximate): $0
  • Number of Employees: 14
  • Key Funding Sources/Revenue Streams: Grants, contracts, and donations.

III. Scope of Services

The selected firm will be responsible for performing an audit of our financial statements in accordance with Generally Accepted Auditing Standards (GAAS) and audit compliance with LSC regulations per instructions received from LSC.

The audit will include, but may not be limited to, the following:

  • An opinion on the fairness of the financial statements in conformity with Generally Accepted Accounting Principles (GAAP).
  • A review of internal controls and a report on any significant deficiencies or material weaknesses identified.
  • For non-profits or government entities: A Single Audit in accordance with Uniform Guidance (2 CFR Part 200), if required based on federal expenditures.
  • Communication of any significant accounting and auditing issues.
  • Assistance with the preparation of relevant financial reports, as needed.

IV. Deliverables

The successful firm will be expected to provide the following deliverables:

  • Audited Financial Statements: A complete set of audited financial statements, including the auditor's opinion, balance sheet, statement of activities/income statement, statement of cash flows, and notes to the financial statements.
  • Management Letter: A letter outlining any findings, recommendations for improvements in internal controls, and significant accounting matters.
  • Report on Internal Control over Financial Reporting: If applicable, particularly for Single Audits or certain regulatory requirements.
  • Audit Planning Letter/Engagement Letter: Outlining the scope, objectives, and timeline of the audit.
  • Presentation to Board of Directors/Audit Committee: The lead engagement partner will be expected to present the audit findings to our Board of Directors/Audit Committee upon completion of the audit.

V. Proposal Requirements

Please submit a comprehensive proposal that addresses the following:

  1. Firm Qualifications and Experience:
    • A brief history of your firm, including its size, structure, and areas of specialization.
    • Proof of proper licensing and registration to perform audit services in Michigan.
    • Resumes of the engagement partner, manager, and other key personnel who will be assigned to this engagement, including their relevant experience. A description of your firm's experience auditing organizations similar to MILS in terms of size, industry, and complexity. Provide at least three client references, including contact names and phone numbers.
  2. Approach to the Audit:
    • A detailed description of your proposed audit plan, including methodologies, procedures, and internal control assessment approach.
    • A proposed timeline for the audit engagement, from planning to final report delivery.
    • An explanation of how your firm stays current with changes in accounting principles and auditing standards relevant to our organization.
  3. Fees and Terms:
    • A comprehensive fee proposal for the audit services described in this RFP for each of the three fiscal years. Clearly itemize all anticipated fees, including outof-pocket expenses.
    • Proposed payment terms.
  4. Independence:
    • A statement confirming your firm's independence with respect to MILS, as required by applicable auditing standards and regulatory bodies.
  5. Insurance:
    • Proof of professional liability insurance coverage.

VI. Proposal Submission

  • Deadline for Questions: July 31, 2025
  • Proposal Submission Deadline: August 22, 2025
  • Submission Method: Proposals should be submitted electronically to cfraser (at) mils3.org or 814 S Garfield Ave, Suite A, Traverse City, MI 49686.
  • Contact Person: Cameron Fraser for any questions regarding this RFP.

VII. Proposal Evaluation and Selection

Proposals will be evaluated based on the following criteria:

  • Firm's qualifications, experience, and reputation.
  • Experience of key personnel assigned to the engagement.
  • Understanding of the scope of services and proposed audit approach.
  • Fee proposal and cost-effectiveness.
  • Client references.
  • Demonstrated independence.

MILS reserves the right to accept or reject any or all proposals received, to negotiate with any qualified firm, or to cancel this RFP in whole or in part at any time prior to the execution of a contract. We are not obligated to award a contract solely based on the lowest fee proposed.

Date Posted